Arizona Classic Chevelle Club
NAME, PURPOSE, AND CLUB EMBLEM
SECTION 1: CLUB NAME
The club name shall be the ARIZONA CLASSIC CHEVELLE CLUB, hereinafter referred to as "THE CLUB".
SECTION 2: PURPOSE
(a) THE CLUB is a non-profit organization dedicated to the preservation, restoration and modification of the Chevrolet Chevelle, and El Camino. THE CLUB provides a medium for the friendly exchange of information and ideas related to the classic car hobby.
(b) To promote the sport and pastime of motoring in all its aspects and, in particular, to further the interests of owners and drivers of Chevelles and El Caminos, along with all other General Motors Vehicles.
(c) To act as a source of technical information.
(d) To promote, sponsor, organize and supervise meetings, socials, and competition events whether motoring or otherwise.
SECTION 3: EMBLEM
THE CLUB emblem shall be of any satisfactory design which may be changed from time to time, but shall always contain the inscription "Arizona Classic Chevelle Club" in one form or another. Current emblem illustration follows:
ORGANIZATION, MEMBERSHIP, APPLICATION, DUES, EXPULSION AND RESIGNATION
SECTION 1: ORGANIZATION
THE CLUB organization shall consist of a Board of Directors. Elected officers, appointed directors and necessary committees will be appointed as deemed necessary by the Board of Directors.
SECTION 2: MEMBERSHIP
(a) Full membership in THE CLUB will consist of members that meet all of the following requirements:
1. Open to anyone who is a Chevelle/El Camino or any General Motors vehicle owner or enthusiast (primary member) and one additional person.
2. Membership will be restricted to a maximum of two people.
3. Open to persons eighteen (18) years of age or older.
4. Must have a valid driver’s license and current automobile insurance if you plan to drive a vehicle to a club event.
MEMBERSHIP, ORGANIZATION, APPLICATION, DUES, EXPULSION AND RESIGNATION
(b) Honorary Membership:
1. Honorary membership shall be available to members entering the military service for a period not to exceed four (4) years.
2. Any other honorary membership will be at the discretion of the Board of Directors and requires approval by a 2/3 vote of the general membership in attendance at the next general meeting.
(c) Membership Renewal
1. Members in good standing may renew membership each year.
2. Renewals must be paid by December 31st to be eligible to vote in the January election.
(d) A Full Member may:
1. attend all meetings and functions
2. may hold an elected office and may vote
3. must retain full membership throughout their tenure with the club
SECTION 3: APPLICATION FOR MEMBERSHIP
Application for Membership will be made on a form that may be obtained from the Club Treasurer or the club website.
SECTION 4: DUES
(a) The current annual dues for Membership will be $30.00 annually (effective Jan. 1, 2015).
The payment of dues to THE CLUB shall cover membership for the calendar year.
(b) Renewal dues must be paid by no later than December 31st for the following calendar year to be eligible to vote for officers at January meeting. If dues are not paid by January 31st of the calendar year, membership will be considered terminated effective February 1.
SECTION 5: EXPULSION
A member may be suspended by a 2/3 vote of the Board of Directors for an infraction of THE CLUB rules or other causes for a period to be determined by the Board of Directors.
Any member suspended as provided above may be expelled by the majority vote of 2/3 of the Board of Directors. The vote shall be by secret ballot. Any member so expelled shall have the right to appeal to the membership.
SECTION 6: RESIGNATION
Any member may resign by directing a letter or email of resignation to any member of the voting Board of Directors. The resignation shall be effective upon receipt, provided all indebtedness to THE CLUB is paid.
SECTION 1: GENERAL MEMBERSHIP MEETINGS
General Membership Meetings will be held the second (2nd) Monday of each month unless otherwise specified by the Board of Directors
SECTION 2: STEERING COMMITTEE MEETINGS
Steering Committee Meetings will be held quarterly, or as needed, on the fourth (4th) Monday of the month unless otherwise specified by the President.
SECTION 3: SPECIAL MEETINGS
Special meetings of the members of the Board of Directors may be called by the President or any member of the Board of Directors.
SECTION 4: QUORUM
At all meetings of the members, one-tenth (1/10) of the membership in good standing including a majority of the Board of Directors shall constitute a quorum.
SECTION 5: VOTING
All actions except amendment of the Bylaws shall be by majority vote. Matters requiring vote by mail ballot shall be determined by the Board of Directors, who shall specify a reasonable time limit for return of the ballots.
SECTION 6: SUCCESSION OF OFFICERS
When the President is unable to preside, the following succession of officers will preside: Vice President, Treasurer, Secretary, Communications Director, and Activities Director.
SECTION 7: APPOINTMENT OF “AT LARGE” STEERING COMMITTEE MEMBERS
The club requests two volunteers to fill these positions on an annual basis. Each “at large” member will be requested to administer one major club function per year (i.e., Annual Picnic, Christmas Party, Bowling Party, etc.)
SECTION 1: OFFICERS
Any officer, committee member or appointed officer must first be a member of THE CLUB.
SECTION 2: ELECTED OFFICERS
The elected officers of THE CLUB shall be President, Vice President, Treasurer, Secretary, Communications Director and Activities Director. Each shall serve for one (1) year or until a successor is elected. There are no term limits for elected officers.
SECTION 3: BOARD OF DIRECTORS
The above named elected officers shall constitute the Board of Directors of THE CLUB.
SECTION 4: INABILITY TO SERVE
In the event any board member is unable to serve, their resignation in writing shall be tendered to the President and accepted by the Board of Directors, which will then select a person to fill the vacancy until the next regular election.
ELECTION OF OFFICERS
SECTION 1: NOMINATIONS
Nominations for officers and representatives will be final by the close of the November General Meeting. At this time nominations for any office may be made from the floor by any member in good standing, providing they already have the approval of said nominee. Each nominee can only run for one position “unless” there is not enough qualified individuals running leaving a position unspoken for.
SECTION 2: BALLOTS AND VOTING
(a) The name(s) of a nominee for a given position will appear in the order of their nominations preceded by the incumbent should they be seeking reelection.
(b) The ballots will be designed in such a manner as to assure that they cannot be easily duplicated and will be distributed at the January General Meeting just prior to the election.
(c) There will be no absentee Ballots. Anyone wanted to vote must be present at the January Club Meeting.
(d) Each membership allows for two votes at the annual elections. Should the membership be an individual, that person is allowed two votes.
SECTION 3: BALLOT CERTIFICATION
Three (3) voluntary members not on the ballot will be selected at the January meeting. Together these individuals will tally the ballots and report the results to the membership in attendance. Immediately following the January Meeting, the new board will become effective.
DUTIES OF THE BOARD OF DIRECTORS
SECTION 1: DUTIES
Members of the Board of Directors shall attend all Board of Directors and Membership meetings and shall determine matters of policy and govern THE CLUB subject to the membership.
SECTION 2: MEETINGS AND ORDER OF BUSINESS
A meeting of the Board of Directors may be called by the President or any member of the Board of Directors. A 2/3 majority of the voting Board Members shall constitute a quorum. Any decision of the Board of Directors must be supported by a majority of members present.
SECTION 3: DECISIONS
Board of Directors decisions shall be made known to the membership of THE CLUB within thirty days.
SECTION 4: EXPENDITURES
The Board of Directors shall approve all operating and non-operating expenditures of THE CLUB. Non-operating expenditures in excess of $250 require approval of the membership.
DUTIES OF THE ELECTED OFFICERS
SECTION 1: PRESIDENT
The President shall preside at all meetings of the members and the Board of Directors. The President shall manage the affairs of THE CLUB and carry out the decisions of the Board of Directors. The President shall be responsible for THE CLUB property and have the authority to delegate the custody of such property to other elected or appointed officers for use relating to Club activities.
SECTION 2: VICE PRESIDENT
The Vice President, in the absence of the President, shall perform the duties of that office. In the event the Vice President is unable to so serve, the succession as noted in Article 3, Section 6 shall be followed. Vice President presides over the Steering Committee.
SECTION 3: SECRETARY
The Secretary shall attend all meetings of the members and the Board of Directors and shall record all minutes and votes in a book kept for that purpose. He/She shall read at the membership meeting the minutes of the immediate past Board and Membership meetings. In the absence of the Secretary from any meeting, a Secretary Pro-tempore shall be chosen by the presiding officer
SECTION 4: TREASURER
The Treasurer shall, subject to conditions and restrictions as may be made by the Board of Directors, receive moneys of THE CLUB and make payments of CLUB debts. The Treasurer shall give a report on the financial status of THE CLUB at the membership meetings quarterly and, if requested, at any other meeting of the Board of Directors. No obligation, debts of other liability shall be incurred by the Treasurer, without the specific prior approval of the Board. The previous year’s Treasurer shall be responsible for giving a year-end financial report at the January membership meeting.
SECTION 5: COMMUNICATIONS DIRECTOR
The Communications Director will be responsible for the monthly newsletter and other club related communications. The newsletter shall be published and sent out to the members on a monthly basis. More frequent communications will be sent to the membership as needed. All publications will be electronic via email. Mailed copies will be provided to members without electronic capabilities. The Communications Director will also be responsible for maintaining the club Website and roster.
SECTION 6: ACTIVITIES DIRECTOR
The Activities Director is responsible to coordinate sanctioned club events. The Activities Director keeps abreast of new activities that might be of interest of the club. The Activities Director also maintains a calendar of events for the club members.
SECTION 1: APPOINTMENT OF COMMITTEES
The officers shall individually appoint such committees as they deem necessary to assist in carrying out the normal duties of their office. Special committees may be appointed by the President and/or Vice President.
SECTION 1: IDENTIFICATION OF THE FISCAL YEAR
The fiscal year of THE CLUB shall be the calendar year of January 1stthrough December 31st.
SECTION 1: LIMIT OF PERSONAL LIABILITY
All persons or corporations extending credit to, contracting with, or having any claim against THE CLUB for payment of any such contract or claim for the payment of any debt, damage, judgment or decree or any other money that otherwise becomes due or payable from THE CLUB is the exclusive responsibility of THE CLUB and not the officers or members of THE CLUB, so that neither the members nor officers of THE CLUB past, present or future, shall be personally liable therefore.
AMENDMENT OF BYLAWS
SECTION 1: PROCEDURE FOR AMENDING THE BYLAWS
(a) Amendments to the Bylaws will be by a 2/3 vote of the voting members present at a business meeting.
(b) Amendments to the Bylaws will not be voted on until the meeting following publication of the proposed amendments.
SECTION 1: MEMBER CONDUCT
(a) All officers, members and representatives of THE CLUB shall conduct themselves in a moral, ethical and professional manner in all activities either directly or indirectly connected to, or on behalf of this club.
(b) All members and officers of the club agree to behave at meetings and events in such a manner that will reflect favorably on THE CLUB.
(c) There will be no drugs or inappropriate language at any meeting, club event, or sponsored event.
(d) There shall be no solicitation for profit during any professional meeting.
(e) The Club Treasurer will see to it that no personal debt of any member to the club shall be unattended.
(f) All club members will obey the motor vehicle laws of Arizona.
SECTION 1: ALCOHOL
Club funds shall not be used for the purchase of any alcoholic beverages.